Executive Assistant To CEO

COMPANY OVERVIEW
At Harbor Health, we’re transforming healthcare in Austin through collaboration and innovation.  We’re seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model.

If you’re ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!

POSITION OVERVIEW
Harbor Health is seeking a highly organized and proactive Executive Assistant to support our CEO/Co-Founder at our Austin corporate office. This pivotal role requires a detail-oriented professional who thrives in a fast-paced startup environment and can seamlessly manage both executive support and administrative responsibilities. As the right hand to our CEO, you'll play a crucial role in ensuring operational efficiency while helping to build the foundation of our growing payvider organization. This position offers a unique opportunity to work closely with leadership during an exciting phase of company growth and be an integral part of transforming healthcare in Austin.

POSITION DUTIES & RESPONSIBILITIES

Executive Support

• Manage the CEO's complex and dynamic calendar, scheduling meetings, coordinating appointments, and prioritizing time-sensitive matters
• Serve as the primary point of contact and gatekeeper for internal and external stakeholders seeking access to the CEO
• Prepare materials for meetings, including agendas, presentations, and briefing documents
• Coordinate domestic and international travel arrangements, including itineraries, accommodations, and logistics
• Handle confidential information with discretion and maintain the highest level of professionalism
• Anticipate the CEO's needs and proactively address potential scheduling conflicts or operational challenges

Administrative Responsibilities

• Manage expense reports, invoices, and reimbursements for the executive-level needs.
• Coordinate and organize company-wide meetings, town halls, and special events
• Draft, proofread, and manage correspondence on behalf of the CEO
• Maintain organized filing systems for both physical and digital documents
• Support special projects and initiatives as directed by the CEO
• Assist with onboarding processes and office operations as the company scales
• Coordinate with other departments to ensure smooth communication flow throughout the organization

DESIRED PROFESSIONAL SKILLS & EXPERIENCE

Required Qualifications

• 5+ years of experience as an Executive Assistant supporting C-level executives, preferably in a startup or high-growth environment
• Exceptional organizational and time management skills with the ability to manage competing priorities
• Outstanding written and verbal communication skills
• Advanced proficiency in Google Workspace and presentation software
• Proven ability to handle confidential information with discretion and sound judgment
• Strong problem-solving skills and the ability to work independently with minimal supervision
• Flexibility and adaptability in a fast-paced, evolving startup environment

Preferred Qualifications

• Experience in healthcare, technology, or startup environments
• Familiarity with project management tools and software
• Bachelor's degree or equivalent professional experience
• Experience supporting founders or managing cross-functional coordination
• Proactive mindset with strong anticipatory skills

Personal Attributes

• High emotional intelligence and interpersonal skills
• Detail-oriented with a commitment to accuracy and excellence
• Positive attitude and team-oriented approach
• Ability to maintain composure under pressure
• Genuine interest in Harbor Health's mission to transform healthcare delivery

WHAT WE OFFER 

• Opportunity to shape cardiac imaging services and protocols at Harbor Health
• Collaborative and dynamic work environment
• An organization made of people who are passionate about changing the healthcare landscape
• Competitive salary and benefits package
• Professional development and growth opportunities
• A transparent and unique culture

At Harbor Health, we're transforming healthcare in Austin through collaboration and innovation. We're seeking passionate individuals to help us create a member-centered experience that connects comprehensive care with a modern payment model. If you're ready to make a meaningful impact in a dynamic environment where your contributions are valued, please bring your talents to our team!

Harbor Health is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by law. We are committed to creating an inclusive environment for all clinicians and teammates and actively encourage applications from people of all backgrounds.