Accounts Payable Specialist

POSITION OVERVIEW

Harbor Health is seeking a detail-oriented Accounts Payable Specialist to support our growing operations. This role is essential to maintaining accurate financial records across our integrated healthcare delivery and health plan operations. The Accounts Payable Specialist will process invoices, manage vendor relationships, and ensure timely and accurate payment processing while supporting month-end close activities. This position reports to the Accounts Payable Lead and offers the opportunity to contribute to building scalable financial processes in a fast-paced healthcare startup environment.

POSITION DUTIES & RESPONSIBILITIES

• Process and code invoices accurately and efficiently in NetSuite, ensuring proper GL account allocation and approval workflows
• Review and verify invoices for accuracy, completeness, and compliance with company policies and purchase orders
• Manage vendor inquiries and resolve discrepancies in a timely and professional manner
• Reconcile vendor statements and resolve outstanding items to maintain positive vendor relationships
• Support month-end close processes including assisting with accrual preparation and account reconciliations
• Maintain organized digital filing systems for invoice documentation and payment records
• Assist with year-end processes including 1099 preparation and vendor tax documentation
• Collaborate with cross-functional teams including procurement, operations, and clinic leadership to resolve invoice and payment issues
• Identify opportunities to improve accounts payable processes and contribute to building scalable financial operations
• Support additional finance team projects and initiatives as needed

DESIRED PROFESSIONAL SKILLS & EXPERIENCE

Required:

• 1-3 years of accounts payable experience with demonstrated proficiency in invoice processing and payment operations
• Minimum of 6 months of hands-on experience with NetSuite ERP system
• Strong attention to detail with high degree of accuracy in data entry and financial record-keeping
• Excellent organizational skills with ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Proficiency in Microsoft Excel including formulas, pivot tables, and data analysis
• Strong communication skills with ability to professionally interact with vendors and internal stakeholders
• Ability to work independently with minimal supervision while knowing when to escalate issues
• Understanding of accounts payable best practices and two and three-way match processes
• Commitment to maintaining confidentiality of financial information

Preferred:

• Experience in healthcare, multi-entity organizations, or startup environments
• Knowledge of healthcare-specific billing and payment processes
• Experience with 1099 processing and vendor tax compliance
• Familiarity with purchase order systems and procurement workflows
• Experience supporting month-end close and financial reconciliations
• Understanding of accrual accounting concepts

WHAT WE OFFER

• Opportunity to build scalable accounts payable processes and contribute to Harbor Health's financial infrastructure
• Collaborative and dynamic work environment
• An organization made of people who are passionate about changing the healthcare landscape
• Competitive salary and benefits package
• Professional development and growth opportunities
• A transparent and unique culture